When working in an office environment, you will need office printers. Whether you need to make out a quotation, print an invoice or a customer statement, you will need a reliable printing solution. Chances are that you will have an electronic copy of all documents as well as hard copies; if you do not print documents as required, your filing system will fall behind and will create a problem in the future.
But how do you choose the correct printer and where do you buy it? There are so many shops and agencies that claim to have all the knowledge and promise you a lot of wonderful features, just to make a quick sale. You need a reliable supplier of printing solutions that will fit your requirements and your available budget.
Finding Your Office Printer
Firstly, you need to determine what your printing requirements are. How many times a day do you print and what are the volumes? Do you need to print in colour, black and white only, or do you need to have all the colour printing options? Keep in mind that the consumables like ink must be taken in consideration if you are looking for a device. If you print high volume prints, will you be able to afford to buy ink?
Secondly, you will need to take the measurement of the space you have available to place the printer, especially if you have a small office. If you choose office printers with scanning or copying functions, it must be assessable.
A multi-function printer might be more expensive as to a device that can only print but if you use all the functions, you can consider it an investment. It will also save space when you buy a multi-function device instead of three different machines.
You need to buy your office printer at a reliable supplier that will be able to deliver on their promise. One way of knowing whether the supplier does know what they are talking about is the fact that they are authorised by a specific brand to sell their range of products.
If you are authorised, you know all personnel will have adequate training on all models and will be able to advise you on all options that will suit your office needs. They will also be able to give you advice if you are struggling with operating or installing the device. Do not forget that if a break down occurs, you will need help.
Document Excellence is an authorised Xerox dealer. We will only sell you the best device but we will also help maintain it. Contact us for more information on how to find the best printer for your office requirements.
