What are Document Management Services?

20 Nov What are Document Management Services?

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At Document Excellence, we live up to our name in every service and item of equipment we supply. From our document management solutions, to our managed print services, we excel at what we do.

But if you’re a new business owner, you may not yet know what some of these services entail and how they can help provide you with unbeatable document solutions.

If you’re keen to find out more about managed print and document management services, read on to see what they involve and how they can benefit you.

What are Managed Print Services?

Document solutions that manage both documents and office processes.

What are the Benefits?

They provide an excellent way to set a printing budget and stick to it. Every bit of paper and ink used can be monitored, which makes this service a way to cut back on office costs. You will have only one printing bill at the end of each month, and this amount will not fluctuate much, so you can budget accordingly.

In addition to this, the service is convenient, especially with DocX, and this convenience enables employees to spend less time on pesky and wasteful administrative tasks, and more time on the tasks that truly make the business money. Similarly, think of all the time your IT company or department spends on maintaining office equipment. Now imagine a situation where they can focus their efforts on more important jobs.

What is Document Management?

Documents can be shared and stored in the cloud, as this is a web-based platform.

What are the Benefits?

Practices can be more streamlined and paper can be saved, so efficiency improves and costs are minimised. It’s good for the environment as less paper and ink are used than in offices that have switched over to cloud.

Moreover, retrieval is extremely efficient as searches can be conducted within minutes across records. No searching through hundreds, if not thousands, of hardcopy records that have not been organised properly.

And this also leads to the next point – indexing is both flexible and largely automated, so the need to rely on a person to physically organise records and documents is mostly eliminated. Likewise, a document management system is far more cost-effective than flexible indexing is with hardcopy and microfilm.

If you would like to know more about our document management and document solutions, such as managed print services, contact us today to gain a comprehensive quote for your business.