There are a lot of benefits when it comes to working with a printing solution. With a Xerox multifunction office copier and printer, you can scan to create both a print and digital copy of any document that can then be easily archived, stored, shared, faxed or printed. If you are not certain what you are looking for in a multifunction printer, you can review our detailed list of considerations for selecting a small business multifunction printer.
Improving Your Efficiency
Scanning allows for the conversion of paper documents to electronic files, creating opportunities to increase efficiency in every phase of your document workflow. Scanning allows you to create text-editable and searchable electronic files of your documents that can easily be converted to compact, universally viewable PDF files. You can also use an electronic archive to manage and distribute your documents.
Storing documents also allows you to access documents remotely, speed-search documents, enable audit trails and eliminate document handling, shipping and faxing costs. Office copiers and printers allow you to significantly cut down on the time it takes to file and manage documents and reduce your overall costs. Storing is much easier than working with physical documents too, making it more secure as well.
Managing Your Communication
The fact that you can manage documents electronically allows you to access them remotely, which is perfect for teams that work from multiple office locations. You can search for the document you need and access the information from anywhere in the world. Employees who have been given access don’t have to be in the same location, as electronic documents can be shared and saved as needed.
You can also share network folders and content management systems, whereby you use your office copiers and printers to feed information into the system for your team to access. You can also allow them to print remotely and email or fax electronic documents to other recipients and customers. This is why it is important to choose the right office equipment and work with a supplier that is reliable and cost-effective.
If you are looking for the best quality office copiers and printers Document Excellence is committed to provide you with a unique and economical solution that will save you time and money when it comes to your printing needs. Contact our friendly team today to find out how we can simplify the scanning process for you.